City of Grand Rapids Online Forms

OEE Logo

Equal Business Opportunity Annual Bid Discount Form (Goods and Services, Professional Services) 

The City of Grand Rapid’s Equal Business Opportunity Goods & Services Program provides financial incentives to  businesses seeking to bid on contracts for the City of Grand Rapids. These voluntary financial incentives reward  businesses that can substantiate their involvement in specific activities (see on following) that complement the City’s Strategic Plan.
 
The financial incentives or “Bid Discounts” range between 1% and 5%. Bid discounts allow an original bid amount  to be discounted by a certain percentage for purposes of evaluating and determining the low responsive bid. The discounted bid amount will be used in the evaluation process of awarding to the low responsive, responsible bidder.  The original bid amount will be the basis for the contract award. For example, a $100,000 bid with a 5% bid discount  would be evaluated at $95,000. However, $100,000 would be paid to the successful bidder.
 
Bid discounts apply to all bids estimated at $2,500 or more that are bid by the Purchasing Department. Bid  discounts may be used in any combination not to exceed 5% or $25,000, whichever is lower. Bid Discount will last until the end of the calendar year in which they were given (December 31st).
 
For additional information about the Goods and Services Policy and Administrative Guidelines, including the Bid Discount Program please visit the City’s website at www.grandrapidsmi.gov and search Office of Equity and Engagement then click the Supplier Diversity tab. Or contact the Office of Equity and Engagement by phone at (616) 456-3027

Obtaining Bid Discounts

 
Bid discounts may be awarded for participation in the following activities: 
 
Local Workforce; Micro Local Business Enterprise; Joint Ventures; Income Tax Incentive; Neighborhood of Focus (NOF); Veteran Owned Small Business (VOSB);  Employee-Owned Business; Regional; Family Friendly Policies; Adopt-A-Stream Program; Urban Forest Project Program and Other Innovative Programs.
 
This PDF summarizes each activity eligible for bid discounts along with what forms and documentation must be submitted, to whom they are to be submitted and the time frame in which they must be submitted. Additional information about each bid discount activity can be found in the following PDF excerpt from the Equal Business Opportunity – Goods and Services Policy and Administrative Guidelines
 
 
We strongly encourage applicants to carefully review all available discount options relevant to their business before completing this application. Doing so will help ensure accuracy and facilitate a more efficient processing and turnaround time.